The articles on this page are dated, therefore, the links may not be working. We apologize for any inconvenience.
HOA ANNUAL BOARD MEETING
Tuesday, November 8th
6:30 pm
Fire Station 19 in TrailMark
The annual TrailMark HOA Budget Ratification Meeting will be held to discuss the budgets for 2023 on Tuesday, November 8th at Fire Station 19 in TrailMark.
The annual TrailMark HOA meeting with board elections will follow.
2:00 pm – Proxy/Ballot deadline
6:00 pm – Early sign-in
6:30 pm – Budget meeting; HOA annual meeting to follow
All are welcome.
Our TrailMark HOA Board Candidates
CAROLE BROOKS
Tell us about yourself:
“I first fell in love with TrailMark in 2001 when purchasing a home-build through Shea. Years later, I moved out of the neighborhood only to return 3 years ago. In the interim, I served on the HOA board at my previous neighborhood and enjoyed helping my community. I hold a masters in counseling and a PhD in Christian counseling. I’ve had the honor of working with people of all ages and backgrounds as the owner of a private practice.”
Why do you want to be on the Board of Directors?
“TrailMark is such a wonderful and unique neighborhood. I love everything about it and would like to help keep it beautiful, safe, and enjoyable for generations to come. I work well with people of all backgrounds and views. I don’t have a ‘platform’ and I will stay subjective and respect the opinions of my neighbors.”
PHIL KINNEY
Tell us about yourself:
“We have lived in TrailMark for 20 years. My wife of 55 years and I are both retired and love our home and neighbors in TrailMark. I have graduated from West Point, served as an infantry officer in the U.S. Army, and had two other careers over the last 40 years. BS from West Point, MA Central Michigan, and MBA Duke University.”
Why do you want to be on the Board of Directors?
“I am currently on the Board and have served as the Treasurer for the last 21 months. I can continue to be a contributing member of the Board with all I have learned while serving as the Treasurer.”
TONYA SLOAN
Tell us about yourself:
“Professionally I am a meeting professional, planning small and large conferences and trade shows. This also translates as a project manager; I have a bachelor’s in business administration with a focus in marketing. Additionally, I hold an active real estate agent license, although it’s not my primary focus. I enjoy the outdoors and challenging my mental and physical abilities.”
Why do you want to be on the Board of Directors?
“We have lived in TrailMark for two years and I value the work that President Ken Colaizzi puts into the community. I currently sit on our townhouse board as acting secretary and architectural control. I know what it takes to participate on a board and would enjoy the opportunity to work with Ken Colaizzi and the other board members. I think this work would give me an even better understanding of our community and ability to contribute.”
“We have lived in TrailMark for two years and I value the work that President Ken Colaizzi puts into the community. I currently sit on our townhouse board as acting secretary and architectural control. I know what it takes to participate on a board and would enjoy the opportunity to work with Ken Colaizzi and the other board members. I think this work would give me an even better understanding of our community and ability to contribute.”
ROBERT PADILLA
(withdrawn / no longer running)
Tell us about yourself:
“I have a master’s degree in psychology counseling and guidance from UNC in Greeley, CO. I have taught psych classes for 49 years at Community College of Denver 1972, then at Arapahoe Community College in Littleton, and UCD and MSU in Denver.”
Why do you want to be on the Board of Directors?
“First, I am impressed with our new HOA. I have the time because I am retired now. I am seriously invested in our community at TrailMark. Our house is our future here for the foreseeable future. My wife is also a retired therapist to keep me in line. Thank you.”
If you are interested in running for the HOA Board, you may write in your own name on the pink ballot that was mailed to you in the HOA Annual Meeting Packet, or announce your candidacy at the Annual HOA Meeting on November 8th, at 6:30 pm, at Fire Station #19 in TrailMark.
Articles
Annual HOA Board Meeting
Tuesday, November 8th
Budget Ratification and
HOA Board Elections
6:30 pm
Fire Station 19 in TrailMark
The 2022 Annual HOA Board Meeting is Tuesday, November 8th at 6:30 p.m. It will be held in person at Fire Station 19 in TrailMark.
The annual meeting is held to ratify the 2023 HOA budget as well as present the Board of Director candidates for the HOA. There are three (3) positions open on the Board this year. If you are interested in running for the Board, please contact the property manager at 4 Seasons Management Group – https://www.trailmark.org/management-company.html
The HOA board election will take place at this meeting. According to our CCR’s, your current HOA dues must be paid in full in order for your vote to count. Please make sure your HOA dues are up to date.
A mailing with the meeting notice, 2023 budget, and proxy has been sent out in mid-October. If you did not receive yours, please contact 4 Seasons. Proxies can be mailed back to 4 Seasons in the envelope that was provided, or you can drop your proxy off at 9946 W Baden Drive. PLEASE return your proxy.
The HOA needs volunteers to process and count ballots. In order to volunteer, you may not be related or affiliated with any of the HOA candidates running for a Board position. If you wish to help with this process, please contact the property manager at 4 Seasons Management Group – https://www.trailmark.org/management-company.html. All are welcome.
LAST CALL FOR PROXIES
October 26, 2022
Dear TrailMark Residents,
We need residents to please return this blue Proxy for our upcoming Annual HOA Meeting that is being held on November 8th at the Fire Station. Proxies must be returned no later than 2:00 p.m. on November 8th, 2022 to be registered. Please help us achieve our goal!
You can return your Proxy in person to the Proxy box located at 9946 West Baden Drive – right here in TrailMark.
Or, you can mail it to:
TrailMark Homeowners Association, Inc.
C/O 4 Seasons Management Group
9351 Grant Street, Suite 500
Thornton, CO 80229
Some of you have already completed your Proxy and we appreciate your cooperation. We need 80 or more signed Proxies to satisfy the requirement of the Annual Meeting. We only need one Proxy per household – duplicates will be voided, so please just return one Proxy per home.
If you haven’t already done so, please print out this Proxy today and return it in person to 9946 W Baden Drive. This is the quickest option. Or, you are welcome to mail it to 4 Seasons Management Company. Mail is slow these days – so please allow for delivery.
We’d love to receive more than 80 Proxies. Could this be the year where we soar over 100 Proxies? We sure hope so! On behalf of the entire HOA Board, we sincerely appreciate your participation in this annual Proxy count.
Sincerely,
Ken Colaizzi, President
TrailMark HOA
Littleton, CO 80127
president@trailmarkhoa.org
https://www.trailmark.org
Annual HOA Meeting Packets
October 17, 2022
Dear TrailMark Residents,
Many of you are receiving your annual HOA Meeting packets today.
It’s been brought to our attention that the management company published a typo on page one.
Our HOA dues will remain at $135 per quarter. Unfortunately, the literature states $135 per house, per month. Please note costs of things have risen, but this Board chose to keep our QUARTERLY dues at $135 per quarter, per home.
Also enclosed in that packet is a blue Proxy. Please return the blue Proxy ASAP by U.S. Mail, or hand deliver it to a marked Proxy box at 9946 W Baden Drive. It’s very important that we receive your Proxy.
In this packet, you will also find a pink ballot to vote for your HOA Board Members. Please take the time to vote for 3 of the candidates.
Only 3 seats on the Board are open for election. There are 4 candidates listed on the pink ballot. There is also a canary yellow sheet identifying those four candidates who submitted an interest before September 30th.
Please only vote for 3 candidates!!
If you are interested in running for the HOA Board, you may write in your own name on the pink ballot, or announce your candidacy at the Annual HOA Meeting on November 8th, at 6:30 pm, at the Fire Station (Station #19) at the entrance.
Thank you for returning the Proxies and the ballots. We appreciate your cooperation. We’d love to see you on November 8th at 6:30 p.m. for our Annual meeting.
Enjoy your beautiful week ahead!
Thank you,
Ken Colaizzi, President
TrailMark HOA
Littleton, CO 80127
president@trailmarkhoa.org
https://www.trailmark.org
Proxy Drop-off Box
The Annual Meeting is coming up in November. We need people to return proxies so please be on the lookout for a mailing with the meeting notice, 2023 budget, and proxy.
Proxies can be mailed back to 4 Seasons in the envelope that was provided, or drop off your proxy at 9946 W Baden Drive no later than 2:00 pm on November 8th.
HOA Annual Meeting – Tuesday, November 8
Save the date! November 8th, 2022
TrailMark Residents, the annual TrailMark HOA Meeting and Budget Ratification Meeting will be held to discuss the budgets for 2023 on Tuesday, November 8th. The meeting begins at 6:30 pm, at Fire Station 19 in TrailMark. If you want to know where your taxes and fees are being spent and managed, please attend the meeting.
Call for Proxies
To have a quorum (required for the HOA meeting) necessary for ratification we need representation by proxy of a minimum of 82 households! You will receive, in the mail, notice of this meeting with a proxy form. If you cannot attend the meeting please return your proxy. Every year the HOA struggles to get enough proxies back to meet the quorum requirements set forth in the Governing Documents. If a quorum is not reached, the meeting must be rescheduled and costs the HOA a lot of money as all of the items must be mailed again and additional meetings must be called. Please send back your proxy when you receive it in the mail. Be sure to indicate who you are assigning your proxy to. Do not leave the proxy blank. You may still complete the proxy for quorum only. This means that nobody gets to vote on your behalf, but that your proxy counts towards the quorum requirement for the meeting. If you would like to ensure someone votes on your behalf, you can either assign your vote to a Board member or to someone else in the community. Don’t leave it blank! If you think your neighbor already sent it, they probably didn’t! So please, if you are not going to attend the meeting, send your proxy back. Thank you!
Call for Candidates
The Annual Meeting also means that Board elections are coming up. Please contact the Property Manager at 4 Seasons (https://www.trailmark.org/management-company.html) if you are interested in running for a position on the Board of Directors. More information about Board duties is included in the newsletter, and will be included with the items mailed to you and posted on the TrailMark website prior to the meeting.
Election Season
As election season is upon us, it is time to remind TrailMark homeowners and residents of TrailMark’s signage rules: TrailMark Homeowners Association cannot prohibit the placement of political signs on property which is owned by a resident of the HOA or in the window of a unit. A political sign is defined as a sign that carries a message intended to influence the outcome of an election, including supporting or opposing the election of a candidate, the recall of a public official, or the passage of a ballot issue.
Any political sign shall not be on display earlier than 45 days before an election and shall be removed no later than 7 days after an election. The political sign may be no larger than thirty-six by forty-eight inches in size. Each home or unit may only have one (1) sign per political office or ballot issue that is contested in an upcoming election.
Please adhere to these rules to avoid a covenant violation.
Reference: CCIOA (C.R.S 38-33.3106.5(1)(C)) – (Colorado Common Interest Ownership Act)
Common Questions about running for the Board of Directors for the TrailMark Homeowners Association
Q: What are my duties on the Board?
A: The Board is responsible for maintaining and honoring the Declarations, Bylaws, and Design Review Guidelines of the community. The Board reviews/approves all contracts for work done in the common area. The Board receives emails from residents who voice concerns, complaints and/or ideas. The Board is responsible for holding homeowners accountable to the standards set in the covenants. The Board is responsible for the financial state of the Association in which they set dues, approve all invoices, and maintain a balanced budget. The Board is ultimately responsible for the trash contract, social events, maintenance and upkeep of Association property, and all things administrative (insurance, reserve study, etc.). Each Board member is assigned a committee for which they are the liaison between the Board and that committee. In this capacity, the Board member attends committee meetings and advises the Board on on-going committee activities. The Board currently meets every other month, in the odd number months, on the 2nd Tuesday at 7pm.
Q: What are the qualifications for being on the Board?
A: As outlined in the Association Bylaws: “A Director may be any natural person and need not be an Owner of a Lot within the Community Area; provided, however, that upon the expiration of the Declarant’s Control Period, at least a majority of the Directors shall be Owners…” It is important to keep in mind that the qualifications to be a Director and the qualifications to vote vary. To cast a vote for Association issues, the Lot for which the vote is being cast must be in good standing, that is, no outstanding fines or dues are allowed, in order to vote.
Q: How much time does it take to be on the Board?
A: Typically, Board members spend about 10-15 hours each week dealing with HOA items: emails; phone calls; visits from neighbors; reviewing and overseeing contracts; performing site visits; attending various meetings with agencies such as City of Littleton, JEFFCO, SSPR and/or fielding and responding to issues presented by these entities; provides guidance to our committees; etc. During the week when there is a Board meeting, the time spent on HOA issues is approximately 15-20 hours to facilitate meeting preparation and meeting attendance.
Q: How long is my term on the Board? And are there term limits?
A: Terms are 2-years in length. This is to ensure not all five Board members change at once, to allow consistency in governance. There are no term limits for how many times a person can sit on the Board.
PLEASE NOTE:
The Annual Meeting is coming up in November. We need people to return proxies so please be on the lookout for mail with the meeting notice, 2023 budget, and proxy.
Call for Candidates
We Want You!
You’re committed to bettering our community, so why not put that passion to work and run for a spot on the association board.
The association will soon be holding elections for board members, and we’re looking for dedicated homeowners like you to help us shape and implement our governing rules, handle association finances, make important decisions that affect the entire community and much more. If you’re interested in running for the board, please complete the enclosed form to get your name on the ballot.
Working on the board can be an enriching experience and can help you make lasting, positive changes to the community. So, return the completed candidate form today for a chance to earn a seat on the association board.
Forms must be received no later than Friday, September 30, 2022.
Please return your form to:
TrailMark HOA
c/o 4 Seasons Management Group
9351 Grant Street, Suite 500
Thornton, CO 80229
hello@4shoa.com